TECH TIP - Sharing Files/Folders with HY Cloud

The HY Cloud system provides some different methods for sharing files and folders.

Here is a brief explanation about their uses and differences.


To create a shared file or folder, you can either right-click on a file/folder or use the menu in the upper right.  3 options are available to you.

Share – This is the most formal process of the 3. It provides the most control around sharing.

Usage: To share with anyone, internal or external. Download Detailed Instructions

  • Send a formatted email to multiple recipients or just get a link to email independently.
  • This option requires the recipient to login with a password.
  • Options to view only, download only, or edit/upload.
  • Notification options.
  • Link expiration default is 7 days but can be changed. (maximum 180 days).

NOTE: You can’t use your own email address to create this share. If you don’t intend to email/invite someone directly in this process and just use the ‘Get Link’ button or use the email noreply@hoffmanyork.com to successfully complete the link generation process.


Public Link – The quickest but with minimal options. 

Usage: To share with anyone, internal or external.

  • You are provided only a link that you must be email independently.
  • View and download options only.
  • Link expiration default is 90 days.
  • No notifications.

Copy Direct URL – This link takes a person to an exact location on the TheServer.

Usage: For company employees only. A HY Cloud account is required to login and view the URL.

  • When selected, you are not presented with any information, but the URL is copied to your computer clipboard. You can then paste into an email.
  • The link path is also the file/folder path on the actual server.

HOW CAN I CHANGE THE EXPIRATION DATE ON A SHARE?


Using the Share method:

When presented with Share options, you can click the calendar icon and select an expiration date.

Using the Public Link method:

When presented with the link information, select the gear icon to the right. Then click the calendar icon to change the expiration date.